Guest Registrant

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This page is Under Construction for functionality in netFORUM 2010. The functionality contained herein will not be released until 9/2010 and the text found in this article cannot be verified until build release.

*Guest Registrant*


Registrant

Overview

Events
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Guest Registrant: An Individual who is invited to attend an event by someone who has already registered for the event.

Examples of Guest Registrants: meal guest, spouse, guest to a social function within the event, guest for a golf tournament, guest for an exhibit or trade show, etc.

The guest you are registering does not need an Individual Profile in the database. in netFORUM 2010

Registering a Guest

From the Events Registrant Profile

To add a guest from the Events Registrant Profile page, complete the following steps:

Access the Events Registrant Profile page of the Indvidual registering the guest for the event.
- The Events Registrant Profile page can be accessed from the Individual Profile page by clicking on the Events tab.
  
  Individual Profile Page with Events Tab Opened and Registrations List Expanded
- The Events Registrant Profile page can also be accessed from the Event Profile page and viewing the list of registrants. Selecting an individual registrant from the list of registrants will open the Events Registrant Profile for that individual.
  
  List of Registrants with Single Registrant Highlighted
Click the Register Guest icon on the Actions Bar of Events Registrant Profile page of the Indvidual registering the guest.

Add Guest Icon Highlighted on Events Registrant Profile Page

The Individual Registration form (below) will display with the event name pre-populated.

Sample Individual Registration Form

(Due to the size of this image, it has been displayed in "Thumbnail" version. To view the full size image, CLICK ON THE IMAGE. Click the BACK arrow on your browser or the appropriate PAGE REFERENCE in the Links section at the bottom of Image Profile to return to this page.)

Enter the appropriate information and click Save. An Events Registrant Profile page will be created for the guest with the Guest of field added to the right Profile Information Panel. However, since guests do not have the ability to add their own guests, the Guest Registrant icon and guests child form will NOT display on their Profile page. The guest will also be added as a registrant against the events total capacity and the reg type will default to walk in.

Events Registrant Profile of a "Guest"

The Guest Registrant's information will display in the guests child form of the Event Registrants Profile of the individual inviting the guest.

guests child form on the Events Registrant Profile

From the Individual Registration Wizard

Guests can now be added when registering an individual for an event using the Individual Registration Wizard. in netFORUM 2010

To register a guest using the Individual Registration Wizard, complete the following steps:

Open the Events Profile page for a specific event.

Click the Individual Registration Wizard icon located in the Actions Bar of the Events Profile page.

Individual Registration Wizard on Events Profile Page Highlighted

This will launch the Individual Registration Wizard where an individual who already has a record in the database can register for an event.

Complete the registrant info for the individual who is registering for the event.

Click the Add Fees button to proceed to the Select Fees step of the Individual Registration Wizard.

At the bottom of the Select Fees form in the Individual Registration Wizard are several buttons that will allow you to back in the process, add tracks and/sessions, as well as review what you have done so far.

Save & Add Guest Button on Select Fees Form Highlighted

In addition to these buttons is a button titled Save & Add Guest. The Save & Add Guest button will allow you to enter information for a guest of the individual you are currently registering.

Click the Save & Add Guest button.

This will open the Add Guest form where information about the guest can be entered.

Add Guest Form with Data Entered

Click the Save & Add Another Guest button and continue with the registration process.
The guest will be registered for the selected event.

Guest Registration from eWeb

Guests can also be registered by individuals registering for events from the eWeb site. in netFORUM 2010

Complete these steps to register a guest from the eWeb site:

Navigate to the event that the member and the guest will be registering for on eWeb.

Click the Event Registration link located at the top of the page.
This will begin the registration process. Individuals registering for an event must have an account created on the eWeb site, however their guest will not need an account. in netFORUM 2010

The individual registering for the event will follow the normal event registration procedure.

Click the Save & Add Guest button, located at the bottom of the registration form.

eWeb Registration Form with Save & Add Guest Button Highlighted

This will launch the Guest Info form.

Complete the registration information for the guest

Click the Add to Cart button. Note, if multiple guests need to be entered, click the Save & Add Another Guest button and complete the information for each guest.

eWeb Guest Registrant Information Completed

Click the Add to Cart button.

This will open the Shopping Cart. Notice that both the registrations are shown in the Shopping Cart (the member and the guest registration.)

eWeb Shopping Cart Showing Both Member and Guest Registration Fees