Accounting

From AvectraWiki, the wiki of Avectra netFORUM

Accounting
What's New in the ACCOUNTING Module!

Contents 1 Overview 2 Getting Started 2.1 Setting Up the Accounting Drop-Down Lists 2.2 Accounting Setup 2.3 Workflow 3 Common Tasks 3.1 Invoice 3.2 Payment 3.3 Batch 4 Advanced Tasks 4.1 Deferred Revenue 4.2 Business Unit 5 Related Modules 5.1 Lookup Tables 6 netFORUM Accounting Tips & FAQs 7 See Also

Overview

Accounting
Batch Invoice | Detail Payment Credit Return Refund Write Off Miscellaneous Transaction Order Lockbox Business Unit Fiscal Year Accounting Period Adjustment Ledger Entries Currency ---------- Accounting Setup COE | COE Setup ---------- netFORUM 2.0 UI netFORUM Glossary ---------- Accounting Options Accounting Tables Accounting Reports
t

The Accounting Module enables you to effectively set up and manage all of your accounting operations. It gives you access to all accounting transactions and gives you the ability to create accounting batches.

Payments and Invoices Batch Management Credits, Returns, and Refunds Currency

Business Unit Management Ledger Entries Accounting Periods Fiscal Year Management

The Group Items within the Accounting Module:

Batch	Invoice	Payment	Credit
Return/Refund	Write Off	Misc Transactions	Order
Lockbox	Business Unit	Accounting Period	Fiscal Year
Adjustment	Ledger Entries	Invoice Detail	Currency

The primary Profile Pages in the Accounting Module include:

• Batch Profile
• Invoice Profile
• Payment Profile
• Credit Profile
• Business Unit Profile
• Accounting Period Profile
• Installment Billing Profile
• Fiscal Year Profile

Getting Started

Setting Up the Accounting Drop-Down Lists

netFORUM uses drop-down lists for easy data entry. Some drop-down lists have baseline information that may need to be changed to make the list more organization-specific e.g. organizations have different types of activities.

BOLD text is a likely indicator that the field is REQUIRED data. Other data fields, check boxes, and drop-down lists may be CONDITIONAL i.e. affected by others, are not required but available if you need them.

You can add, edit, or delete data from the Accounting Setup pages just as you would from any netFORUM child form. However, once a data element is used on a profile page or form, it can be disabled or hidden but not deleted.

If you are new to netFORUM and would like more information on how to setup the Accounting Module, please refer to the following page: Accounting Setup

Accounting Setup

You can also access the Setup links from the Overview Group Item.

Workflow

Common Tasks

Invoice

Payment

Batch

Advanced Tasks

Deferred Revenue

Business Unit

• Fiscal Year
• Accounting Period
• Payment Method
• Invoice Terms
• G/L Accounts
• Multi-Company Account
• Project

Related Modules

Lookup Tables

• Credit Reasons - example, Overpayment
• GL Account Type
• Source Code
• Media Code - the format, for example, Mail, Fax, E-Mail
• Collection Status - example, NSF Check
• Invoice Messages - may be used in custom Invoice Reports
• Credit Card Gateway - used only when you have multiple PayFlow Pro accounts. See PayFlow Pro for more.
• Price Override Reason - Reason codes a user enters when overriding a base price for a product. Ability to override prices is based the AllowPriceOverride System Option. If this option is set to true then you can determine whether you want to require a price override reason by setting the system option PriceOverrideReasonRequired to Yes.

netFORUM Accounting Tips & FAQs

Avectra’s training department periodically sends out netFORUM tips. The following pages contain the Accounting related tips that have been sent to date. If you would like to be added to this mailing list, please email training@avectra.com with your full name, Association name, and email address.

• How are Batch Totals Calculated?
• What is the difference between the 'Auto Refund' checkbox when cancelling a paid invoice, and adding a refund manually?
• How to Handle a Chargeback - At times, you may receive a notice from your credit card merchant that a chargeback has been made to your account due to a customer dispute. Here are recommended steps to handle this.
• Accounting Use Cases - explains the debit and credit accounts that are affected in various accounting use cases in netFORUM.
• Voiding an Invoice vs. Canceling an Invoice
• Apply Credit to Invoice

See Also

• How Account Numbers are Used

netFORUM Modules	t
Abstract | Accounting | Accreditation | Admin | Advertising | Awards | Certification | CEU | Committee | CMS | CRM | Emarketing | Events | Exhibits | Fundraising | Grants| Grassroots | Inventory | Membership | Reports | Sales | Subscriptions |Time and Billing | Toolkit | ALL